34 tools to help you organise 2025
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It’s not long until January 1st is here and people will start planning and discussing their New Year’s resolutions and goals. Now no matter what you choose for your resolutions (and whether you stick to them), I’m sure everyone wants an enjoyable year that’s stress-free and easy to manage.
Unfortunately, we can’t guarantee that 2025 will be free of stress, we can provide you with ways to ensure it’s organised and productive. To do this, we have collated a list of the best tools to give you a helping hand.
Now we’ve tried to categorise the tools as much as possible, but it’s important to note that some tools can help you to do multiple things, and of course, there are so many tools out there. Therefore we recommend conducting further research into any tools which spark your interest and any which might not have been included in this list.
For calendar management
First things first, to be organised you need to make sure your calendar is planned and you’ve got all your important dates in your diary.
- Google, Microsoft, and Apple Calendar – Now there are lots of different calendars software available, but here we’ve included the top three.
- Calendly – you can sync this to your calendar software in order to offer days to others to schedule time in with you. This is really handy on landing pages for requesting demos.
- Doodle – struggling to find a time that works for you and others? With Doodle you can create polls for guests to choose what dates and times work. Saves going back and forth with multiple dates or times that don’t work.
For CRM
Feel relaxed knowing the management of your customers and business processes are being managed with helpful CRM software.
- Salesforce -stated as the world’s number one CRM tool, combining marketing, sales, customer service and automation to help businesses grow.
- HubSpot – an AI-powered customer platform that combines ‘hubs’ such as marketing, sales and customer service to help business grow.
For task management
The best way to be organised is knowing all the different tasks you need to do are planned and scheduled in a timely manner. The following tools can help you with this.
- Asana – streamline workflows and processes by aligning with your company goals ands resources.
- Monday.com – similar to Asana, plan projects, set deadlines, assign tasks and report on progress and goals.
- ClickUp – Another similar tool to Asana and Monday.com, described as the all-in-one platform for managing projects, people and everything inbetween.
- Trello – use boards to assign team members and manage tasks as they move through stages of projects.
- Todoist – designed to simplify users work and personal life, by creating lists, assigning deadlines and viewing tasks in a calendar view.
- Google Tasks – linked to Gmail and Google calendar, you can create tasks based on email content and add them to your calendar so you never forget.
- TickTick – an Android app helping users to create and organise to-do lists.
For communication and collaboration
Good communication is key for staying organised and collaborating with others. Here are a few of the best tools out there for you to do this.
- Slack – a more professional version of WhatsApp, with a desktop and app version you can message other users in real time, share documents and even start voice and video calls known as ‘huddles’.
- Microsoft teams – very similar to Slack but Microsoft’s version, which works well if you use Outlook for your email provider.
- WhatsApp Business – similar to usual WhatsApp, with the business version users can engage audiences and drive better customer support.
- Google Workspace – a collection of cloud computing software, including tools such as Gmail, calendar, and Google Drive, it enables users to manage multiple things in one place that can be accessed by multiple users in multiple locations in real time.
For note-taking
Keep all your notes, links and important information in one place, so you’re ready for when you need to take action with the following tools.
- Notion – with free and paid versions, create personalised workspaces to keep track of everything you and your team need.
- Evernote – similar to Notion, you can scan, store and save your important files, documents and images in one place.
- OneNote – Microsoft’s tool, helping users to capture ideas and lists wherever they are.
- Simplenote – sync your notes across multiple devices to ensure you always have your ideas to hand.
For file storage
These tools will help you manage, store and easily share your files.
- Google Drive – part of Google Workspace, you can create and store documents, sheets and more. Even includes collaboration features so you can track changes and see edits in real time.
- Microsoft OneDrive – Microsoft’s version of Google Drive, enabling users to save files and photos to ‘one drive’ and access them from any device, anywhere.
- iCloud – Apple’s cloud storage, helping users to store documents, images, backups and more.
- DropBox – another popular cloud storage solution where you can organise files and share them with others to view, comment and download.
For focusing
Stop procrastinating and make sure you’re dedicating your time to your tasks, and ultimately goals by using one of the following tools.
- Forest – an app that allows users to ‘plant a tree’ and watch it grow as they focus/work on the task at hand. Leaving the app partway through will then result in the tree dying. Great tool for those who need that more of a visual motivation.
- Focusmate – schedule focus time in chunks of time (25, 50 and 75 minutes) and receive support from other users to get stuff done.
- Freedom – set up ‘blocks’ for websites and other platforms, to stop yourself being distracted and diverted from the task at hand.
For mind-mapping
Got lots of ideas you want to put down on ‘paper’? Or process and flow you need to map out? Here are a few tools to help you visualise them.
- Miro – made for digital collaboration, create visuals to help you manage projects all the way from ideas to launch and onwards.
- Google Drawings – included in Google Workspace, create a series of visuals which can then be exported or included in other documents.
- Coggle – a web application that helps you to produce hierarchical structured documents.
- MindManager – users can create mind maps and flowcharts to manage projects, organise information, and for brainstorming.
Password management
Never get locked out of your tools by organising your passwords in a safe place. The following tools all offer a similar service for creating and keeping your passwords secure.
If you have any other tools you think we should add to the list, then be sure to reach out and let us know. We also recommend taking a look at Product Hunt, which is a forum of helpful tech tools, that ranks them and includes comments from other users and a voting system.
